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Board meetings are an important platform for decision making and collaboration between key stakeholders. They can be a catalyst for the growth of a company however, only if they’re managed efficiently. Board members typically have busy schedules and a lot of responsibility, which makes it essential that they attend every meeting fully prepared.
Agenda items for board meetings can include strategic updates and committee reports, presentations and special topics, such as new business and board member nominations. In addition, there is often a public comment period where parents who have concerns that their school is unable to resolve or other people can make a statement to the board.
Setting the agenda for a board session requires the planning of the order of items and providing attendees with appropriate materials prior to the meeting. It is important to have the right equipment and materials available. This includes flip charts, whiteboards, and a videoconferencing or the teleconferencing system. It is also important that the boardroom be relaxed, free of distractions, and has beverages and food on hand.
Another crucial aspect of the board meeting is defining the next steps and making sure that the decisions are recorded and delivered to the appropriate parties immediately following the board meeting. A digital board management tool such as Range can make all the difference. It can allow for quick production of minutes and other items that are then published and distributed to all attendees prior to when they leave the boardroom or recorded as a PDF file for later distribution.
