When conducting remote board meetings, it is essential to establish a proper structure that keeps the discussion productive and on the right track. This is simpler when participants have an agenda that will guide them at all times. It’s also helpful to send the agenda as well as any associated documents to attendees prior to the meeting via a secure online board portal, so that they can note down notes or add items and then go over them before the meeting begins.
Another method to ensure a productive remote board meeting is to avoid check my source distractions as much as possible. Ideally, attendees should take the call in an uncluttered office or home space that isn’t filled with lots of distracting noises. This helps reduce the possibility that they will tune out and miss important details being discussed during the meeting.
It’s also recommended to ask participants to turn off their microphones if they’re not speaking, to reduce distracting background noise. Also, the person who takes minutes must ensure that they note all motions in full, together with the person who initiated the motion and who seconded the motion. It is essential to keep the record in a clear manner that can be used as a reference or for legal reasons in the future.
It’s also important to stick to the time limits that you put on each item of the agenda to avoid the meeting dragging unnecessarily. You can facilitate a smooth gathering by encouraging attendees to park ad hoc topics in a parking spot to ensure they don’t interfere with the main discussion.
